How to Share Your Google Calendar With Others
To share your Google Calendar with specific family members or work colleagues, the process only takes a few clicks. By doing so, you can organize meetings easily as well as remind people of key dates. Here’s how to share your Google Calendar with others.
How to Share Your Google Calendar With Everyone
If you would prefer to make your Google Calendar events public and viewable by everyone, that’s also possible. Here’s how to share your Google Calendar with everyone.
How to Share Your Google Calendar via the App
It’s not possible to share your Google Calendar using the iOS or Android app, but there are ways in which you can share specific events. Here’s how to do so.
What Do Google Calendar Access Permissions Mean?
However you share your calendar, it’s possible to change the access permissions. These permissions affect what someone can do on your calendar so it’s important to pick the right one for your needs. Here’s an overview of what each one does.
See only free/busy (hide details). The person can see when your calendar is booked and when you have free time, but they can’t see any details about your events.See all event details. Users can see everything about your upcoming events including time zones. They can also subscribe to email alerts when new events are created or anything is changed.Make changes to events. The person can add and edit events on your calendar as well as permanently delete them.Make changes & manage sharing. The user can do all the above as well as invite other people to access the calendar and edit events too.
title: “How To Share Your Google Calendar” ShowToc: true date: “2022-12-06” author: “Lillian Desimone”
How to Share a Google Calendar
Why Share a Google Calendar?
You can share an entire Google Calendar if you want someone else, or more than one person, to have access to all your calendar events. In fact, you can even give them permission to make changes to the calendar so that they can add new events, too. Make available to public is one setting, under the “Access Permissions” section, that you can enable in Google Calendar so that you can share your calendar with literally anyone who has the URL. If you select this option, you can choose See only free/busy (hide details) or See all event details to decide how much detail the public can see in your calendar. Once you enable this option, select the GET SHAREABLE LINK option to find the URL you need to share the calendar. “Share with specific people” is the other option you have when sharing Google Calendar events. To do this, click or tap ADD PEOPLE in that area of the page, and then enter the email address of the person you want to share the calendar with. Also, define their permissions: See only free/busy (hide details), See all event details, Make changes to events, or Make changes and manage sharing. Sharing Google Calendar calendars is really handy in work and family situations. For example, you could make a family calendar with all of your doctor’s appointments, school schedule, work hours, dinner plans, etc., and share it with your family so that everyone can stay updated with new events, changed events, and more. In some sharing situations, you can even let other people add new events to the calendar. That way, anyone involved with the calendar can add new events, change event times if something comes up, delete events that are no longer valid, etc.
A Word on Sharing Safely
Another way to let other people share in your Google Calendar calendar is to share just a specific event with them. When you do this, they don’t get to see the whole calendar but you can give them modify rights if you want them to be able to do more than just see that event. This can be done by editing the event and adding a new guest. Remember that if you share your Google Calendar calendar with the public, anyone with the link will be given any permissions you describe. Most users are better off sharing their calendar with specific people because they can choose who, specifically, is able to access the calendar as well as give people the ability to make new calendar events in the shared calendar. During Step 5, if you scroll down the calendar sharing page a little more, you can see another area called “Integrate calendar.” This lets you embed Google Calendar events on your website using the special embed code found on that page. There’s also a secret calendar link you can copy if you want to give people the ability to add your calendar into their iCal calendar program.
