Who Can Join Microsoft Teams?
When you set up Microsoft Teams for an organization, the number of users who can access its full features depends on how many licenses were purchased. You can invite additional Microsoft 365 users who don’t have access to Microsoft Teams as guests without purchasing additional licenses, but they will have limited access. A single team can have up to 2,500 members including licensed users and guests.
How to Use Teams
Microsoft Teams is very similar to Slack. For example, when you mention other team members in conversations by typing @name, the user receives a notification in the Activity tab. All users can view the entire chat logs in the teams and channels they have access to. When you set up a team, you also automatically create the following:
An Office 365 group A Microsoft Planner plan A SharePoint team site A shared OneNote notebook
When you make changes in any of these apps, they automatically sync with the others. For example, you can use Microsft Planner to set reminders for teams, and meetings scheduled in Microsoft Teams automatically sync with your Outlook calendar.
How to Create a Team in Microsoft Teams
To set up a team in Microsoft’s collaboration app:
Video Calls in Microsoft Teams
While in a specific team or channel, select the video camera icon at the bottom of the conversation window to begin a video call. You’ll be prompted to send invitation links to other team members via email. You can schedule meetings with Microsoft Outlook, or you can use an app such as Calendar BOT.
Select Add Channel to create a separate section in the team for specific topics.To join existing teams or create a new one, select Join or create a team in the bottom-left corner on the Teams window.
Microsoft Teams App Integrations
Microsoft Team integrates with hundreds of third-party apps and web services like Trello, GitHub, and Evernote. Select Apps in the toolbar to see all of your options. Some third-party apps require an additional paid subscription, but many are free. Once you’ve added an app, select the ellipses (…) in the toolbar to access it.
Share Files in Microsoft Teams
One of the best collaboration features of Microsoft Teams is the ability to share files between users. Sharing files with your team is simple and can be done in just a few simple steps.
Microsoft Teams Privacy Settings
If you have an Microsoft 365 Business Plan, the account administrator can manage all Microsoft Teams users, settings, and third-party applications from the Microsoft 365 Admin Center.
Microsoft Teams Best Practices
Here are some general tips for getting the most out of Teams:
Create organizational rules for naming files and channels to be consistent. Acknowledge and respond to requests by using the “Like” button to speed up the approval process. Take advantage of bots to automate tasks such as scheduling meetings. Test your computer’s video and audio before starting or joining a meeting.
