Apple Mail is versatile with plenty of options and features involving mail and events. It has tools to help you organize and stay on top of your mail so you spend less time in your inbox. Here are some tips to get the most out of Apple’s built-in mail client.
Keep an Eye on Important Email Messages
Use the flag feature in Apple Mail to mark important email messages for later reference. To use it, select an email and then do any one of the following:
Right-click it and select Flag from the menu.Click the Flag icon at the top of the inbox.Open the Message menu and select Flag.Press Command-Shift-L on your keyboard.
Combine this tip with smart mailboxes to have a mailbox that shows just the messages you have flagged.
Find Messages Quickly in Apple Mail
The search function in Apple Mail can be unwieldy at times. To find certain email messages quickly, use Smart Mailboxes instead. Smart mailboxes use a set of rules you define to sort messages into a mailbox for quick viewing. Since Mail sorts messages in the background, the smart mailbox content is up to date before you look at it. Here’s how to set up a Smart Mailbox:
Click and Drag to Customize the Apple Mail Toolbar
The default Apple Mail interface is clean and easy to use, but you can get much more out of the Mail app by customizing the toolbar. You can also exclude items, but you’ll likely get way more results that way. Open the View menu and click Customize Toolbar to open the menu. Drag the options you want to include to the toolbar to add them.
Use Mail’s BCC Feature to Send Emails to a Group
When you send email messages to a group in Apple Mail, use the BCC (blind carbon copy) option to protect everyone’s privacy. To use it, enter your recipients’ email addresses in the BCC line. Nobody who receives the message cab see who received it as long as everyone is BCC-copied. If you don’t see the BCC line when you create a new email, either select it from the View menu or press Command-option-B on your keyboard.
Add a Signature to Your Email Messages
You can save yourself some time by creating a signature to use in your email messages in Apple Mail. You can even create multiple signatures and switch between them. Make a signature by opening Preferences (under the File menu or by pressing Command-comma and selecting the Signatures tab.
Moving Apple Mail: Transfer Your Apple Mail to a New Mac
Moving your Apple Mail to a new Mac or to a new, clean install of the Mac operating system may seem like a difficult task but it only requires saving three items and moving them to the new destination.
